Selectmen’s Meeting Minutes
April 25, 2006
Present: Christopher Colclough , Mark Gallivan, Jesse McSweeney and James Egan. Also present Executive Secretary Michael Finglas and Executive Assistant Meredith Marini.
7:37 p.m. Chairman Gallivan called the meeting to order and lead the Pledge Allegiance. He read the Public Announcements and upcoming meeting schedule.
Item I Town Administrator’s Report - Mr. Finglas reported that he signed for period April 13, 2006 Payroll warrant 41 in the amount of $91,278.85; Expense 41 - $259,996.52 and Expense 41A - $16,771.35. On April 20, 2006 is signed Payroll 42 - $88,873.19; Expense 42 - $49,062.28 and Expense 42A - $16,072.57. Budget - Mr. Finglas reported that he would be leaving to meet with the Finance Committee to finalize some budget issues. PCH Board up – Mr. Finglas indicated the hospital will be secured shortly. The funds will come from building lines and will not require an article for Town Meeting. Police Station – Mr. Finglas reported that general
contracting bids were open with A.P. Whitaker as the low bidder in the amount of $3,799,000.00. He informed the Board that the project will be $180,000.00 short. Town Meeting approval will be required for the additional fund. Upon approval by Town Meeting he will petition the Department of Revenue for approval to increase the previously approved $4,800,000.00 by the modest amount for inflation. Mr. Gallivan reviewed the process.
7:50 p.m. Mr. Finglas left the meeting to meet with the Finance Committee.
Item II New Business 61A Release Request – The Board received notification from Ellen Stillman of her intention to sell 116 acres of 61A land on Elm Street to Mass. Fisheries and Wildlife. The Board briefly discussed the property. Mrs. Marini informed the Board that Fisheries and Wildlife will preserve the property as open space.
MOTION by McSweeney, second by Colclough that the Town not exercise its right to first refusal in accordance with Chapter 61A, Section 14. Voted 4 – 0
Hanson Rod & Gun Club – Hanson Rod & Gun Club has requested permission to hold its Annual Fishing Derby on Sunday, June 4th at the Town Hall.
MOTION by McSweeney, second by Egan to approve the Hanson Rod & Gun Club’s fishing derby on June 4th at the Town Hall. Voted 4 – 0
Legislative Update – Mr. McSweeney reported that Representative Webster has submitted an amendment to the State budget in the amount of $375,000 for sidewalks on Rt. 27. The legislature will be debating the budget shortly.
Item III Old Business – Review Town Meeting Articles
SPECIAL TOWN MEETING: Chairman Gallivan recommended the he read each article and if a Board member had a question, the article would be held for discussion.
Article 1 Selectmen Unpaid bills – None at this time, most likely will pass over at Town Meeting – Gallivan assigned
Article 2 Selectmen Police Contract - $110,000 – McSweeney assigned
Article 3 Selectmen Transfer to Stabilization - $219,000 – Gallivan assigned
Article 4 Selectmen Legal Expense - $25,000 – Egan assigned
Article 5 Selectmen Utilities - $25,000 – Colclough assigned
Article 6 Selectmen Town Buildings - $4,000 – McSweeney assigned
Article 7 Selectmen Town Hall Custodian - $4,000 – Egan assigned
Article 8 Selectmen Computer Expense - $30,000 – Colclough assigned
MOTION by McSweeney, second by Egan to recommend articles 1 – 8. Voted 4 – 0
Article 9 Vet. Agent Survey Winter St. Cemetery
MOTION by McSweeney, second by Colclough to Passover Voted 4 – 0
Article 10 Fire Chief Fire Expense – $10,000
MOTION by McSweeney, second Colclough to recommend. Voted 4 – 0
Article 11 Fire Chief Full-time wages - $25,000
Article 12 Chiefs Comm. Center Expenses – $6,000.00
MOTION by McSweeney, second by Egan to Passover Voted 4 – 0
Article 13 Highway Gasoline Expense - $20,000
Article 14 Highway Street Sweeping - $5,000
Article 15 Highway Road Repair - $1,500
Article 16 Highway Supplies - $2,500
Article 17 Highway Vehicle Lift - $7,000
MOTION by McSweeney, second by Egan to Passover Voted 4 – 0
Article 18 Highway Traffic Signals - $9,500
MOTION by McSweeney, second by Egan to Passover Voted 4 – 0
Article 19 Police Chief Expense - $2,000
Article 20 Police Chief Comm Center Wages - $9,000
Article 21 Water Comm. Water Union Contract - $13,000
Article 22 Selectmen Purchase Grange - $0.00 – Egan Assigned
MOTION by McSweeney, second by Egan to Passover Voted 4 – 0
Article 23 Health Mutual Aid Agreement
Article 24 Town Admin W&P compensation plan – Gallivan Assigned
Article 25 Selectmen Street Acceptance – McSweeney Assigned
Article 26 Selectmen Accept Litchfield & Proudfoot – McSweeney Assigned
Article 27 Selectmen Accept Tag Way – McSweeney Assigned
MOTION by McSweeney, second by Egan to recommend Articles 11, 13 – 16, 19 – 22 and articles 23 – 27. Voted 4 – 0
ANNUAL TOWN MEETING WARRANT
Article 1 Selectmen Town Report – McSweeney held – Gallivan assigned
Article 2 Treasurer Compensating balances
Article 3 Treasurer WHRSD Debt
MOTION by McSweeney, second Colclough to recommend articles 2 and 3. Voted 4–0
Article 4 Selectmen Set officials salaries – McSweeney held – McSweeney assigned
Article 5 Selectmen Budget – Colclough assigned
MOTION by Egan, second by McSweeney to recommend Article 5 subject to funding. Voted 4–0
Article 6 Treasurer Retirement Buyout
MOTION by McSweeney, second by Colclough to Passover. Voted 4 – 0
Article 7 Highway Chapter 90 borrowing
MOTION by McSweeney, second by Colclough to recommend Article 7. Voted 4– 0
Article 8 Selectmen Private Road Improvement - $2,000. Colclough assigned
MOTION by McSweeney, second by Colclough to Passover. Voted 4 – 0
Article 9 Fire Chief Ambulance Lease - $50,000 - Held
Article 10 Fire Chief Defibrillators - $6,000 – Held
Article 11 Selectmen Police Station funding - $180,000 – Gallivan assigned
MOTION by McSweeney, second by Colclough to recommend Article 11. Voted 4– 0
Article 12 Cap. Imp. Approve fund
MOTION by McSweeney, second by Egan to recommend Article 12. Voted 4 – 0
Article 13 Cap. Imp. Set up funding
MOTION by McSweeney, second by Egan to recommend Article 13. Voted 4 - 0
Article 14 Cap. Imp. Highway Loader Lease - $33,305
Article 15 Cap. Imp. Fire equipment lease - $77,300
Article 16 Cap. Imp. Crooker Place Clean up - $61,000
Article 17 Cap. Imp. Police Vests - $12,600
MOTION by McSweeney, second by Colclough to Refer articles 14 – 17 to Town Meeting. Voted 4– 0
Article 18 Cap. Imp. Update Police computers - $30,000
MOTION by McSweeney, second by Colclough to Passover Voted 4 – 0
Article 19 Cap. Imp. Library Roof - $40,000
Article 20 Cap. Imp. Decontamination Station - $25,000
Article 21 Cap. Imp. BCI Building Repair – $40,000
Article 22 Cap. Imp. Camp Kiwanee Kitchen Repair - $10,000
Article 23 Cap. Imp. Maquan School Repair - $1,000,000
MOTION by McSweeney, second by Colclough to Refer articles 19 – 23 to Town Meeting. Voted 4– 0
Article 24 Water Meter Replacement - $50,000
Article 25 Water Iron Study - $150,000
Article 26 Assessors Cost of Living Increase
Article 27 Assessors Lower Deferral percentage
MOTION by Colclough, second by McSweeney to recommend Articles 24 - 27. Voted 4 – 0
Article 28 Selectmen Transfer Water Tower Property – McSweeney held – Gallivan assigned
Article 29 Treasurer Revolving Account
Article 30 Assessors Revolving Account
Article 31 Library Revolving Account
Article 32 Library/COA Revolving Account
Article 33 Parks & Fields Revolving Account
MOTION by Egan, second by McSweeney to recommend articles 29 – 33. Voted 4 – 0
Article 34 SS Women’s Support contract - $3,000
Article 35 Coyle Petition Article – PCH accounting
Article 36 Coyle Petition Article – Rescind Votes
MOTION by McSweeney, second by Egan to Refer to Town Meeting. Voted 4 – 0
Article 37 Town Clerk Election Article.
MOTION by McSweeney, second by Colclough to recommend Article 37. Voted 4 – 0
HELD ARTICLES:
Article 1 Selectmen Town Report – Mr. McSweeney requested that the Government Study Committee be allowed five minutes for a brief report to Town Meeting. Mr. McSweeney was informed he should check with Moderator.
MOTION by McSweeney, second Colclough to recommend Article 1. Voted 4 – 0
Article 4 Selectmen Set Official Salaries – Mrs. Marini informed that Board that Article 4 sets the maximum amount the officials can be paid. The funding of the salaries is appropriated in Article 5.
MOTION by McSweeney, second by Egan to recommend Article 4. Voted 4 – 0
Article 9 Fire Chief Lease for New Ambulance – Chief Hoyt informed the Board that the funding for the lease would be through Ambulance Receipts.
MOTION by McSweeney, second by Colclough to recommend Article 9 subject to funding. Voted 4 – 0
Article 10 Fire Chief Defibrillator – Chief Hoyt indicated that the amount has been reduced from $9,000 to $6,000.00.
MOTION by McSweeney, second by Colclough to recommend Article 10 subject to funding Voted 4 – 0
Article 28 Selectmen Water Tower land transfer – Chairman Gallivan indicated that passage of the article would allow the Water Department to put out an RFP. The proceeds from the lease would go to the Water Commissioner for the maintenance of the Tower. Mr. McSweeney felt the lease proceeds should be shared with the Town as the real estate owners.
MOTION by Colclough, second by Egan to recommend Article 28. Voted 3 – 1 (McSweeney)
Item IV Approve Minutes: Regular Session of April 4, 2006 and Regular Session of April 11, 2006.
MOTION by McSweeney, second by Colclough to approve the regular session minutes of
April 4, 2006 and April 11, 2006. Voted 4 – 0.
Item V Committee Reports - No reports given
Adjournment
MOTION by McSweeney, second by Colclough to adjourn. Voted 4 – 0
9:10 p.m. Meeting Adjourned.
Respectfully submitted by
Meredith Marini
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